Terms & Conditions

Last updated: 7 October 2026 · Version terms-60

1. Membership & Fees

Membership is based on 39 weeks of gymnastics classes each year, following the Essex school term calendar.

The annual cost is divided equally across 12 monthly payments, including August. Monthly fees therefore do not represent payment for a specific number of classes within that particular month.

Monthly fees include club membership, insurance and governing body affiliation. There are no additional annual membership or joining fees unless otherwise stated.

One trial session is permitted before membership is required.

2. Monthly Payments

Monthly payments are collected on the 1st of each month.

If you join after the monthly payment has already been collected, you will be asked to pay the remaining fees for that month when you enrol.

If a monthly payment fails on the 1st, the outstanding balance must be paid by the 3rd of the month at the latest.

Our booking/payment system will automatically notify you of failed payment attempts. Maldon Gymnastics will not send additional payment reminder emails. It is the account holder’s responsibility to ensure their contact details are correct and that our emails are not being directed to junk or spam folders.

If payment has not been received by the 3rd, your child’s class place will be released.

If your child wishes to return after their place has been released, a new trial must be booked through our website and any future place will be subject to availability.

Non-attendance does not constitute cancellation. Simply stopping attendance or allowing a payment to fail does not cancel your membership.

Refunds cannot be issued once a monthly membership payment has been collected.

3. Cancelling Membership

You may cancel your child’s membership at any time by logging into your account and submitting a cancellation request.

To avoid being charged for the following month, your cancellation request must be submitted before the end of the current month.

Once a monthly payment has been collected, it is non-refundable, including where your child does not attend their remaining classes, however they are very welcome to finish the paid month.

Please do not simply cancel or block your payment method without submitting a cancellation request, as this does not constitute notice of cancellation, and money may still be collected.

4. Missed Classes

Membership fees reserve your child’s place within their regular class and are not based on individual attendance.

We cannot provide refunds, credits or replacement sessions where a gymnast misses a class due to illness, holidays, school commitments or other personal circumstances.

Where Maldon Gymnastics has to cancel a class, we will communicate directly with affected families and provide appropriate arrangements where applicable.

5. Trials & Joining

Trial spaces are subject to availability and do not guarantee ongoing membership.

Following a successful trial, families will be invited to enrol where a place is available.

The place must be accepted within the timeframe stated in the invitation. If it is not accepted within that period, the place may be offered to another child on the waiting list.

6. Class Changes & Progression

Maldon Gymnastics reserves the right to recommend a different class where we believe it would better suit a gymnast’s age, ability, development or support needs.

Movement into Development, Squad or other selected programmes is by coach invitation and is subject to appropriate ability, commitment and available spaces.

Class times, coaches and timetables may occasionally change where operationally necessary.

7. Behaviour & Safety

Gymnasts must follow coaches’ instructions and behave in a way that is safe and respectful towards coaches, staff and other children.

Parents/carers must not enter the gymnastics area unless invited by a member of staff.

Parents/carers must not approach or discipline another person’s child. This constitutes breach of our Safeguarding Policy and will be reported to our welfare officers. Any concerns should be raised with a member of staff.

Maldon Gymnastics reserves the right to remove a gymnast from a session or, in serious or repeated circumstances, terminate membership where behaviour presents a safety risk or significantly disrupts the session.

8. Clothing, Jewellery & Personal Belongings

Gymnasts should wear suitable clothing that allows them to move safely.

Jewellery, including earrings, must be removed in accordance with our safety requirements. Newly pierced ears may be subject to temporary arrangements agreed with the club.

Long hair must be tied back.

External shoes must not be worn within the gymnastics area.

Maldon Gymnastics cannot accept responsibility for lost, damaged or stolen personal belongings.

9. Photography & Video

Parents/carers must not take photographs or videos during gymnastics sessions unless permission has specifically been given by Maldon Gymnastics.

Where photography is permitted, care must be taken not to photograph or film other children without appropriate consent.

Maldon Gymnastics may take photographs or videos for coaching or promotional purposes only where the appropriate permissions have been provided.

Holiday Activities, Camps, Workshops & Open Sessions

These additional terms apply to all Maldon Gymnastics holiday activities, including camps, SEND camps, workshops and open sessions.

10. Holiday Bookings & Payment

All holiday activities must be booked and paid for in advance through our booking system.

A booking is only confirmed once payment has been successfully completed.

Spaces are limited and are allocated on a first-come, first-served basis.

Prices may vary depending on the activity and whether the participant is a Maldon Gymnastics member or non-member.

11. Cancellations & Refunds for Holiday Activities

Holiday activity bookings are for a specific date and session.

If your child is unable to attend, please let us know as soon as possible.

Bookings are non-refundable for non-attendance, illness, holidays or changes of personal circumstances.

Where sufficient notice is provided and we are able to fill the place from a waiting list, Maldon Gymnastics may, at its discretion, offer a transfer or credit. This is not guaranteed.

If Maldon Gymnastics cancels an activity, families will be offered an alternative session where possible or a refund.

12. Holiday Activity Attendance

Children must be collected promptly at the advertised finishing time.

Parents/carers must ensure that all emergency contact details and relevant medical, allergy, SEND or additional support information provided when booking are accurate and up to date.

Children attending longer camps should bring any items specified in the booking information.

Where food is provided, parents/carers remain responsible for informing us of allergies, intolerances or dietary requirements before the session.

13. Workshops

Workshops are designed around particular gymnastics skills and participants should book sessions appropriate to their current ability.

Attendance at a workshop does not guarantee that a gymnast will achieve the advertised skill during the session.

Coaches may adapt skills or progressions where necessary for the gymnast’s safety and ability.

14. Open Sessions

Open sessions provide gymnasts with greater freedom to practise but remain supervised sessions.

Gymnasts must follow all safety instructions given by coaches.

Certain equipment or skills may be restricted at the coach’s discretion depending on age, ability, behaviour or safety considerations.

15. SEND & Supported Holiday Sessions

Where a session is specifically advertised as SEND or supported provision, parents/carers must provide sufficient information about their child’s needs to allow us to support them safely.

Parents/carers should contact us before booking if their child requires significant additional support, personal care or 1:1 supervision so that we can establish whether the session can safely meet their needs.

16. Illness & Medication

Children who are unwell or who may pose an infection risk to others should not attend.

Any medication requirements must be discussed with Maldon Gymnastics in advance. Children should not bring medication into a session without staff being made aware.

17. Emergency Medical Treatment

By leaving a child in our care, the parent/carer authorises Maldon Gymnastics staff to provide appropriate first aid and, where necessary, contact emergency services.

We will make every reasonable effort to contact the child’s parent/carer or emergency contact as soon as possible.

18. Safeguarding

The welfare and safety of children attending Maldon Gymnastics is our priority.

All participants, parents/carers and visitors are expected to behave respectfully towards children, staff, coaches and other families.

Any safeguarding concerns should be reported to our club’s Welfare Officer by emailing welfare@maldongym.co.uk

19. Changes to Sessions

Maldon Gymnastics may make reasonable changes to coaches, activities, equipment or the structure of a session where necessary.

In exceptional circumstances, including circumstances outside our reasonable control, sessions may need to be amended or cancelled. Families affected will be contacted as soon as reasonably possible.

20. Acceptance of Terms

By completing a booking or membership enrolment, the parent/carer confirms that they have read and accepted these Terms & Conditions and that the information provided about their child is accurate.

Maldon Gymnastics reserves the right to update these Terms & Conditions where necessary. Any significant changes affecting existing memberships will be communicated to families.